Privacy Policy

Last Updated: February 2026

Effective Date: February 2026

1. Introduction

Quantara Systems (trading as Caleb MS Group) operates TechInKenya, a media publishing platform. We are committed to protecting your privacy and handling your personal information responsibly and in compliance with the Data Protection Act, 2019 of the Republic of Kenya.

This Privacy Policy explains how we collect, use, store, share, and protect your personal information when you use TechInKenya. By using our Service, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Information You Provide Directly

Account Registration: When you create an account, we collect:

  • Email address: Required for account creation (kept private)
  • Name: Used for account identification
  • Password: Encrypted and securely stored (for email/password accounts)

Profile Information: You may optionally provide:

  • Display name: How you appear to other users
  • Bio: A brief description about yourself
  • Avatar/Profile Picture: Your profile image
  • Social Media Links: Links to your social media profiles

All profile information except your email address is public and visible to other users of TechInKenya.

User-Generated Content: When you interact with TechInKenya, we collect:

  • Comments and replies you post
  • Articles you bookmark
  • Articles you like
  • Authors and topics you follow

2.2 Information Collected Automatically

Usage Data: We automatically collect information about how you interact with TechInKenya, including:

  • Pages and articles you view
  • Time spent on pages
  • Links you click
  • Search queries
  • Referring website or source
  • Date and time of your visits

Device and Browser Information: We collect:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Screen resolution
  • General geographic location (country/city level)

2.3 Cookies and Similar Technologies

We use cookies and similar tracking technologies to enhance your experience on TechInKenya. The types of cookies we use include:

Strictly Necessary Cookies:

  • Session cookies: Keep you logged in during your visit
  • Authentication cookies: Verify your identity
  • Security cookies: Protect against fraud and unauthorized access

Preference Cookies:

  • Theme preference: Remember your dark/light mode selection
  • Language settings: Store your preferred language

Analytics Cookies:

  • Cloudflare Analytics: Anonymized usage statistics
  • Google Analytics: Detailed site usage analysis (with your consent)

Advertising Cookies:

  • Google AdSense: Serve personalized ads (only with your consent)
  • Ad frequency cookies: Prevent showing the same ad repeatedly and detect fraud (used even if you decline personalized ads)

When you first visit TechInKenya, you will see a cookie consent banner. You may choose to "Accept All" for personalized ads or "Decline" for contextual (non-personalized) ads. Even if you decline, we will still use strictly necessary cookies required for the Service to function properly.

2.4 Third-Party Authentication

If you sign in using Google Sign-In, we receive basic profile information from Google, including your name and email address. Your use of Google Sign-In is also governed by Google's privacy policy and terms of service.

2.5 Poll and Voting Data

When you participate in polls or voting features, we collect your vote selection. No additional personally identifiable information is collected beyond your verified account status. Poll participation is limited to verified users to ensure accuracy.

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 Providing and Improving the Service

  • Create and manage your account
  • Authenticate your identity and maintain your session
  • Display your profile information to other users
  • Process and display your comments, likes, and bookmarks
  • Personalize your experience and recommend relevant content
  • Improve the Service based on usage patterns and feedback
  • Develop new features and functionality

3.2 Communication

  • Send account verification emails
  • Process password reset requests
  • Notify you of policy changes or important updates
  • Send you our newsletter (only if you explicitly subscribe)
  • Respond to your inquiries and support requests

3.3 Security and Fraud Prevention

  • Detect and prevent spam, abuse, and security threats
  • Verify account authenticity
  • Moderate content and enforce our Terms of Service
  • Protect against unauthorized access

3.4 Analytics and Advertising

  • Analyze site usage and user behavior
  • Serve contextual or personalized advertisements (based on your consent)
  • Support our writers and operations through ad revenue
  • Measure advertising effectiveness

3.5 Legal Compliance

  • Comply with legal obligations and respond to legal requests
  • Enforce our Terms of Service
  • Protect our rights, property, and safety, and that of our users

4. How We Share Your Information

We do not sell your personal information to third parties. We may share your information in the following circumstances:

4.1 Public Information

The following information is public and visible to other users and may be indexed by search engines:

  • Your display name
  • Your bio
  • Your avatar/profile picture
  • Your social media links
  • Your comments and replies
  • Articles you have published (if you are an author)

4.2 Service Providers

We share information with third-party service providers who perform services on our behalf:

  • Google: For authentication (Google Sign-In), analytics (Google Analytics), and advertising (Google AdSense)
  • Cloudflare: For analytics, security (Cloudflare Turnstile), content delivery, and protection against attacks
  • Caleb MS CDN: For distributing images, videos, and files

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

4.3 Legal Requirements

We may disclose your information if required by law, court order, or other legal process, or if we believe in good faith that disclosure is necessary to:

  • Comply with legal obligations
  • Protect and defend our rights or property
  • Prevent fraud or security threats
  • Protect the safety of users or the public

4.4 Business Transfers

If TechInKenya is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on the Service of any such change in ownership.

5. Data Retention

We retain your information for as long as necessary to provide the Service and fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

5.1 Active Accounts

Your account information, profile data, comments, bookmarks, likes, and follows are retained until you request account deletion or we terminate your account for violating our Terms of Service.

5.2 Deleted Accounts

When you request account deletion:

  • Your request will be processed within 14 days
  • All personally identifiable information will be permanently deleted
  • Your comments may be retained for discussion continuity but will be attributed to "Deleted Account"
  • Your bookmarks, likes, and follows will be permanently deleted
  • Backup copies may be retained for up to 30 days before permanent deletion

5.3 Analytics and Log Data

Anonymized analytics data and server logs are retained according to the retention policies of our service providers (Cloudflare and Google Analytics), typically ranging from 6 to 26 months.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit using HTTPS/SSL
  • Secure password hashing and storage
  • Regular security assessments and updates
  • Access controls and authentication mechanisms
  • Cloudflare Turnstile for bot and spam protection
  • Content moderation systems to prevent abuse

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

7. International Data Transfers

TechInKenya uses Cloudflare's global edge network and the Caleb MS CDN to provide a fast and reliable experience. Your information may be stored and processed in multiple locations around the world, including countries outside of Kenya.

When we transfer your information internationally, we ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable data protection laws.

8. Your Rights and Choices

Under the Data Protection Act, 2019 of Kenya, you have the following rights regarding your personal information:

8.1 Access and Portability

You have the right to request a copy of the personal information we hold about you. Contact us at [email protected] to request your data export. We will provide your data in a structured, commonly used format.

8.2 Correction

You can update most of your account information directly through your profile settings. If you need assistance correcting inaccurate information, contact us at [email protected].

8.3 Deletion

You have the right to request deletion of your account and personal information. To delete your account, contact us at [email protected]. Your request will be processed within 14 days.

8.4 Content Management

You can:

  • Edit or delete your comments at any time
  • Remove bookmarks and unlikes articles
  • Unfollow authors and topics
  • Update your profile information

8.5 Cookie Preferences

You can manage your cookie preferences through our cookie consent banner. You can:

  • Accept all cookies for a personalized experience
  • Decline optional cookies while still accessing the Service
  • Clear cookies through your browser settings (note: this may log you out)

8.6 Email Preferences

You can unsubscribe from our newsletter at any time by clicking the "unsubscribe" link in any newsletter email. Note that you will still receive essential service-related emails (account verification, password resets, policy changes) even if you unsubscribe from the newsletter.

8.7 Objection and Restriction

You have the right to object to certain processing of your personal information or request that we restrict processing. Contact us at [email protected] to exercise these rights.

9. Children's Privacy

TechInKenya is not intended for use by individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that a user is under 16, we will terminate their account and delete their personal information promptly.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us at [email protected].

10. Third-Party Privacy Practices

This Privacy Policy applies only to TechInKenya. Our Service uses third-party services that have their own privacy policies:

Articles on TechInKenya may contain links to third-party websites. We are not responsible for the privacy practices of these external sites and encourage you to review their privacy policies.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. We will notify you of material changes via email or through a prominent notice on TechInKenya.

Changes become effective immediately upon posting unless otherwise stated. Your continued use of the Service after changes are posted constitutes acceptance of the updated Privacy Policy. We encourage you to review this policy periodically.

The "Last Updated" and "Effective Date" at the top of this document indicate when this policy was last revised.

12. Governing Law

This Privacy Policy is governed by the laws of the Republic of Kenya, including the Data Protection Act, 2019. Any disputes arising from this policy shall be subject to the exclusive jurisdiction of the courts in Nairobi, Kenya.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Quantara Systems (trading as Caleb MS Group)
TechInKenya
Westlands, Nairobi, Kenya

Email: [email protected]
Data Protection Inquiries: [email protected]